OIT Grant Compliance & Reporting Guidelines
This guide contains information and instructions to assist grantees in meeting the required contractual responsibilities of state or federal grants.
Advance Compliance Training Portal
While the following materials are available on this webpage, all Advance Colorado Broadband Grantees are required to watch and certify that they have reviewed these materials in the Advance Compliance Training Portal.
The CBO requires the Project Director, Financial Officer and Signature Authority of each grant award to register for access to the Compliance Training Portal and complete the required training to receive Advance Colorado Broadband grant funding. Training completion is tracked within the portal. Reach out to your Grant Manager for guidance on the registration process.
While the training videos are accessible below, grantees will not receive credit for completing the training if they do not register and review the materials in the portal.
Email questions to Advance_CBO@state.co.us
Compliance Training
Anyone can access this series of training videos and resources designed to help potential applicants navigate federal funding rules and regulations related to the Advanced Colorado Broadband projects. This compliance series applies to all federal grants, including the State & Local Fiscal Recovery Fund (SLFRF), the Capital Projects Fund (CPF) and the Broadband, Equity, Access, and Deployment (BEAD) programs.
Certifying Grant Documents
Certifying Grant Documents Training
Reports are often returned for correction. The most common reason is they lacked the right signature. This training identifies three designated individuals within the grantee’s agency authorized to certify grant documents.
Certificate of Insurance
Certificate of Insurance Training
A current Certificate of Insurance (COI) must be submitted to the State for all broadband projects. The COI will be used to verify that organizations meet the State’s requirements for insurance coverage. Learn how to comply with this requirement.
Colorado False Claims Act
Colorado False Claims Act Training
The Colorado False Claim Act is an anti-fraud statute designed to ensure that public funds are used for their intended purposes. The Act applies when a knowing misrepresentation to the State has been made in the obtaining or performing of publicly-funded projects. Learn about the potential legal consequences of false claims and how to avoid violating the Act.
Cost Reimbursement
Only reasonable, allocable and allowable costs will be reimbursed. This training reviews requirements and timelines to submit cost reimbursements for Advance Colorado Broadband grants.
Domestic Preference & Buy America
Domestic Preference & Buy America Training
Domestic Preference and the Buy America Act are the regulations on purchasing products made within the United States for broadband projects. This training explains each regulation, when it is applicable and what projects must do to remain compliant.
Domestic Preference & Buy America Training Slide Deck
Resource: Build America Buy America (U.S. Dept. of Commerce)
Grant Accounting
The Grant Accounting training module explains regulations on tracking and maintaining finances for Advance Colorado Broadband grants.
Fraud & Whistleblower Protection
Fraud & Whistleblower Protection Training
There are often warning signs of potential fraud. Learn what fraud is, why it occurs, what to look out for, the key to preventing it and how to report it. The Colorado Whistleblower Act protects all public and private employees when reporting suspected fraud.
Financial Activity Project Reimbursement Requests
Financial Activity Projects Reimbursement Requests
Grant awardees can watch this training video to learn how to submit reimbursement requests in the Advance Grants Portal.
Financial Activity Projects Reimbursement Requests Slide Deck
Management and Disposition of Property
Management and Disposition of Property Training
Real property and equipment acquired or improved with federal funds must be used for the original, authorized purpose. This training reviews capital asset management and inventory, the interest period on federally-funded broadband projects and disposition requirements.
Matching Funds
Matching funds are required for all Colorado Broadband grant programs, except the State and Local Fiscal Recovery Fund (SLFRF) grant program. Learn about the different types of match and the process of accounting and utilizing matching funds.
Monitoring
Advance Colorado Broadband grant awardees will work with OIT Grant Managers throughout the life of the broadband project to maintain compliance. This training reviews expectations around monitoring awarded projects.
Payment Requests
Advance Colorado Broadband grantees must submit payment requests during broadband projects. This training outlines what to expect and the requirements for submitting payment requests.
Prevailing Wage
A prevailing wage is a minimum hourly wage for a specific job classification based on the project location. This training reviews prevailing wage laws including the federal Davis-Bacon Wage Act and Colorado’s SB19-196. Learn about labor reporting as an alternative to Davis-Bacon.
Procurement of Recovered Materials
Procurement of Recovered Materials Training
In this training, we review the rules for the Procurement of Recovered Materials to CFR 200.223, which applies to government entities and their contractors who purchase items over $10,000. We cover requirements, which projects it applies to and how to stay in compliance.
Procurement of Recovered Materials Training Slide Deck
Resource: 40 CFR 247.6(d)
Program Income
This training reviews regulations for Program Income, defined as the revenue generated by a grant-funded project during the grant period of performance.
Project Changes
Changes to projects are common. The CBO will require notification and approval of all changes made to awarded projects. Learn about the approval process for project changes.
Project Phases
All broadband infrastructure projects are broken up into distinct activities called phases. Phases define work that can be done and costs that can be incurred. OIT Grant Managers will work with subgrantees to approve each phase of the project. This training reviews this process.
Record Retention
Grantees must retain all grant-related records about expenditures and communications during and after the grant performance period. Learn about the record retention requirements for Advance Colorado Broadband grants.
Reporting
Advance Colorado Broadband grantees must submit quarterly programmatic and financial reporting. Learn the difference between these reports and the typical due dates.
Single Audits
A single audit is an audit that is above and beyond an organization's annual audit. The single audit includes an in-depth review of the organization's accounting practices and processes as they relate to federal broadband grants. Learn when this requirement applies and how to comply.
Telecomm Equipment Restrictions
Telecommunications Equipment Restrictions Training
The Federal Communications Commission (FCC) and Uniform Guidance prohibit the use of federal funding to procure broadband equipment from companies determined to be threats to national security. Learn where to find information on prohibited companies and about the “rip and replace” provision that requires removing and replacing prohibited equipment with approved materials.
Resource - List of Equipment and Services Covered By Section 2 of The Secure Networks Act
Closeout Documents
Speed Test Certification
The Colorado Broadband Office (CBO) is responsible for the obligation of funds under the State and Local Fiscal Recovery Funds (SLFRF), Capital Projects Fund (CPF) and the Broadband Equity, Access and Deployment (BEAD) Program. These programs have all adopted speed test requirements that funding recipients must meet. The CBO created guidance on the speed test certification requirements, which apply to federal and state broadband grant programs.
Speed Test Certification Guidelines
SLFRF Subrecipient Closeout Checklist & Instructions
CBO Subrecipients must complete this checklist before the final closeout of their grant. The checklist must be signed and returned or uploaded to Grant Management System as part of the closeout package.
Subrecipient Closeout Checklist
SLFRF Retainage Release Request
CBO Subrecipients must complete this Retainage Release Request to initiate a partial or full release of retainage behind held on their grant-funded project. The portion of work for which the retainage is being requested must be described in the Final Report.
SLFRF Final Report
All CBO Subrecipients must complete this final report template prior to the final closeout of the grant. It must also be submitted to and approved by the Colorado Broadband Office before any grants will be closed.
